Frequently Asked Questions
Welcome to the Carlos Vincent Imagery FAQ page. Here you'll find clear information to help you understand our booking policies and ensure your session runs smoothly.
What Is a Creative Fee?
The creative fee is an investment in the artistry behind your session. It covers the dedicated time, expertise, and resources that go into crafting a truly personalized and visually striking experience. This fee ensures that every element—from concept development and styling to location scouting and artistic direction—is thoughtfully curated to bring your unique vision to life.
Think of it as the blueprint for your story. With the creative fee, you're not just booking a shoot; you're securing a collaborative process that transforms ideas into compelling images. This approach guarantees a tailored, high-quality experience where every detail reflects your individual style and personality.
Important: The creative fee must be paid in full at least one month before your shoot date. Please note that sessions are only confirmed once full payment has been received.
What is a Licensing Fee?
The photo licensing fee secures your rights to use the images from your session, granting you the flexibility to showcase your photos across various platforms—be it for personal enjoyment or professional endeavors. This fee covers the legal permission to display, share, and even reproduce the images in accordance with your specific licensing package. It not only protects your creative investment but also upholds the integrity of our work by clearly defining usage rights and restrictions. Essentially, the photo licensing fee is your ticket to unlocking the full potential of your images while ensuring all parties' rights are respected.
When Should I Book?
For the best experience, we recommend booking your session at least 2-4 weeks in advance. This timeline helps secure your preferred date and allows us ample time to plan for your session, ensuring exceptional results.
Do You Travel?
Yes, we do!
Local Sessions: A travel fee applies for locations over a 30-mile radius.
Out-of-State Sessions: Additional rates and fees will be charged, including flight costs, gas, and mileage compensation based on the current IRS (Internal Revenue Service) mileage rate for the year.
Late to the Shoot?
We understand that unexpected delays can happen—whether it's traffic, emergencies, or other unforeseen issues. We offer a 15-minute grace period after your scheduled time slot. Beyond this period, your session may be affected.
Update or Cancel?
Flexibility is key, but certain fees apply when rescheduling:
Due to Tardiness: An additional fee of 10% of the creative fee is required to secure a new date.
Due to Unforeseen Weather Conditions: There is no extra fee for rescheduling. However, any costs associated with booking a location or studio remain your responsibility, and distance fees will be reapplied.
If you have any further questions or need assistance with your booking, please don't hesitate to reach out. We're here to ensure your experience with Carlos Vincent Imagery is seamless and exceptional.